PHR HR Information Management Practice Questions
HR Information Management makes up 5 of every 50 questions on a Tigertest PHR practice test. Here are 10 of the 20 questions on it, each with the answer and the reason.
Updated by the Tigertest team. Based on the HRCI PHR Exam Content Outline (2024). Original questions; 50 per test, weighted like the real 115-question exam. 70% is Tigertest's readiness line; HRCI reports a scaled score. Not affiliated with HRCI.
1. HR gives payroll clerks access only to the pay fields they need for their jobs. This security principle is:
- A.Data minimization
- B.Least privilege
- C.Defense in depth
- D.Single sign-on
Answer: B. Least privilege grants each user only the access the job requires, limiting the damage from mistakes or stolen credentials.
2. Access in an HRIS is granted by job role, such as recruiter or benefits analyst, rather than person by person. This is:
- A.Two-factor authentication
- B.Data encryption
- C.Discretionary access control
- D.Role-based access control
Answer: D. Role-based access control ties permissions to roles, so a transfer or new hire gets the right access by changing the role.
3. Which HRIS feature shows who changed an employee's salary and when?
- A.An audit trail
- B.A self-service portal
- C.A dashboard
- D.A data dictionary
Answer: A. An audit trail logs each change with the user, time and old and new values, supporting data integrity and investigations.
4. Employees update their own addresses and tax withholding in the HRIS. This feature is:
- A.Applicant tracking
- B.Position control
- C.Employee self-service
- D.Manager self-service tools
Answer: C. Employee self-service lets staff view and update their own records, cutting HR data entry and errors.
5. When moving to a new HRIS, both systems process payroll for two cycles to compare results. This is:
- A.A phased rollout
- B.A big-bang cutover
- C.A parallel run
- D.A pilot rollout
Answer: C. A parallel run operates the old and new systems side by side so differences can be caught before the old one is switched off.
6. Before choosing an HRIS vendor, HR's first step should be:
- A.A needs analysis
- B.Converting the data
- C.Training all users
- D.Signing the contract
Answer: A. A needs analysis defines the processes, reports and integrations the organization requires, which then drive vendor selection.
7. Several employee records show different hire dates in payroll and benefits systems. This is a problem of:
- A.Data visualization
- B.Data portability
- C.Data encryption
- D.Data integrity
Answer: D. Data integrity means data is accurate and consistent across systems. Integration and validation rules help keep one correct record.
8. A report shows turnover rose 4 points last year. This kind of analytics is:
- A.Diagnostic
- B.Descriptive
- C.Predictive
- D.Prescriptive
Answer: B. Descriptive analytics reports what happened. Predictive analytics estimates what will happen, and prescriptive analytics recommends what to do.
9. A model flags employees most likely to resign in the next six months. This is:
- A.A census report
- B.Predictive analytics
- C.Descriptive analytics
- D.A headcount report
Answer: B. Predictive analytics uses past patterns, such as tenure, pay position and survey scores, to estimate future events like resignations.
10. An HR leader wants a one-page view of headcount, turnover and open jobs that updates daily. Which tool fits?
- A.A flat file export
- B.A job description
- C.A data dictionary
- D.A dashboard
Answer: D. Dashboards display key metrics visually and refresh from source data, giving leaders a quick view of trends.
Practice all 20 hr information management questions, and the rest of the 200-question bank, in the free PHR training sets. Questions you miss come back until you have mastered them.
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